Contract Management Fundamentals

Institute of Management

Event outline

This two (2) day course outlines the best practice in contract management principles and practices with a special focus on either traditional fully documented or specialised contracts.

This course explores the procurement process; the structure of contracts and options available; the relationship between parties; interpretation of the contract clauses and requirements; and best practices in contract management and administration.

Learning Outcomes

  1. Understand the role of procurement in achieving strategic goals
  2. Identify contract components and understand the various contract systems available.
  3. Selecting the appropriate contract for the project
  4. Selecting/negotiating the offer that represents the best value for the buyer (price vs. value)
  5. Understand the contract’s legal implications (fully documented or ‘design and build’)
  6. Overview of requirements, documents, specifications, plans and processes
  7. Structure of the contract
  8. Options within the contract
  9. Roles of the parties under the contract
  10. Information or documents supplied by Principal / Owner
  11. Interpretation of the contract clauses
  12. Deliverables by the Owner
  13. Deliverables by the Contractor
  14. Deliverables by the Contractor’s design team under ‘design and build’ mode
  15. Work flow and timing (and the differences between fully documented and ‘design and build’)
  16. Quality assurance, OH&S and environment requirements
  17. Contract administration duties and processes
  18. Rules of contract interpretation in project disputes and the 10 rules of contract interpretation

Audience

  • Project managers
  • Contract managers and administrators
  • Procurement professionals
  • Project engineers
  • Contractor’s design team

Benefits

  • Learn with practical applications that reflect real-life contract management, particularly the challenges and potential problems encountered on a day-to-day basis
  • Outline the obligations of the parties
  • Discuss the deliverables under the contract and the required processes
  • Distinguish between responsibilities and processes for designers working for the Owner and designers working for the Contractor
  • Gain practical knowledge in pre-award phase, award phase and contract administration.
  • Implement international standard contracts

Topics

  1. Overview of all phases of contracting
  2. Contract essential elements
  3. Contract performance and non-performance
  4. Procurement
  5. Tendering - the process of transformation and motivation theories
  6. Negotiation and influencing strategies
  7. Contract management and administration

Program Outline

Day 1

Introduction to Procurement

  • Procurement Process
  • Procurement Management Process
  • Procurement Management Plans
  • Procurement Planning
  • Make vs Buy Decision
  • 7 “Rights” of Procurement
  • Procurement Delivery Systems

Introduction to Contracts

  • Contract Systems
  • Contract Types
  • Contract Selection
  • Standard Form General Conditions
  • Contract Statement of Works

Procurement & Tendering

  • Objectives of Tendering
  • Solicitation
  • Tender Preparation
  • Tender Evaluation
  • Probity

Understanding Contracts

  • Things to note
  • Contract documents
  • Disclaimers/Releases/Indemnities
  • Order of Precedence

Day 2

Contract Administration

  • Contract administration activities
  • Roles in the Contract
  • Contract Management Plan
  • Avoiding accidental amendments to the Contract
  • Our Obligations
  • Information/Documents to be supplied to the Principal/Owner
  • Deliverables
  • Management Systems & Contract Management<
  • Contract Requirements
  • Managing Contractor Performance
  • Contract Administration Jargon
  • Change Control
  • Contract Insurances
  • Notices
  • How to minimise prolongation
  • Suspension
  • Termination
  • Time and Progress
  • Claims & Disputes
  • Delay/Prolongation Claims
  • Variations
  • Defects liability
  • Payment claims and payments
  • Disputes
  • Contractor performance
  • Closing the contract

Dates & registration

There are no dates listed for this event.

Provider information

The Institute of Management is the leading learning and development partner to State and Federal Government Departments for project management, management & leadership, human resources management, business administration and soft skills training.